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Memorial Donation Policy

Purpose
The Minot Park District provides the opportunity to donate memorials within our system. We have established the following guidelines in order to be consistent with our donors and give appropriate recognition in a tasteful manor.

Scope
The Minot Park District guidelines allow for several types of memorial opportunities. We encourage citizens to contact the department to discuss ideas for locations of memorials. However, final memorial locations will be dependent on the needs of the district and planning processes already underway.

Donations to the Minot Park District may be tax deductible. (Please consult your tax advisor)

Memorials will be accepted in the following categories:
Memorial Tree Donations
Living memorial donations will be accepted in the form of tree plantings on Park District property.

Memorial Bench or other Park Amenity Donations
Memorial benches or other amenities will be considered within the Park District.

General Memorial Donations
Donations for general park purposes, project development, and general upkeep of amenities are accepted and encouraged.

Memorial Statues, Fountains, Plazas, Garden areas, etc.
Donations of statues, fountains, plazas, garden areas, etc. may be accepted under specific circumstances. The Minot Park District will determine placement of all such memorials.

Memorial opportunities are outlined in detail below. For additional information, or to pursue a donation, please call the Minot Park District at 701-857-4136.

Memorial Tree Donations

Memorial Tree Donations
Trees are available for purchase to be planted as living memorials. Trees will be planted in
appropriate locations throughout the Park District for a fee. Suggestions from donors as to
locations will be considered, but final determination of appropriate varieties and locations will be determined by the City Forester. A maintenance fee in addition to the tree purchase will also apply.

Staff will inform the donor of the scheduled planting time and location to offer an opportunity for the donor to be present during the planting.

Donations will be recognized with a letter of appreciation from the Minot Park District.

Donations may also be given for the replacement of trees or shrubs that did not survive in our Park system or for future plantings at locations to be determined by the Park District. These donations will be used on an as needed basis to replace and plant trees enhancing the beauty of our park system. We ask for a minimum $125 donation for this program.


Memorial Bench and other Park Amenity Donations

Although suggestions will be considered for a particular location, placement of park amenities in the park system must meet the plan and requirements of a particular park or facility. Final decisions as to location will be determined by the Minot Park District.

Minot Park District staff will identify existing benches, picnic tables and other amenities which would be desirable to replace with a memorial bench or other amenity. Donors are encouraged to provide replacement amenities at these locations.

Park amenities will be accepted on the basis that they will be maintained for ten years in their original location, or in an area near their original location. After 10 years, the amenity may be removed or relocated pending redevelopment of the park site.

Gift contributions for benches and other amenities listed in the fee schedule will include fee for the actual amenity, installation, a ten year maintenance plan, and administrative costs.

Small plaques may be included on the bench or amenity with design, placement and language to be approved by the Park District.

All park amenities will be constructed of materials selected by the Minot Park District to meet the design and maintenance considerations of the department. Certain themes will be maintained on trails and in parks, and granite benches or tables may only be appropriate in certain locations. Certain parks and facilities do not have room for additional amenities so replacement of existing amenities is highly encouraged in these areas and will be the only option available.

General Memorial Donations

General memorial donations gifted to the Minot Park District will be acknowledged by a letter of appreciation from the Park District. Funds generated by these donations will be used to best meet the needs of the Park District in the department for which the gift is given.

Memorial Statues, Fountains, Plazas, Gardens, etc.

To the extent that projects of this nature are consistent with park planning processes, they may be considered on a case-by-case basis. Donors may contact the department to discuss their idea.

Due to the timing of all such requests, the total process for installation of benches or amenities may take up to six months. Staff will inform the donor of the scheduled installation time and location in order to offer an opportunity for the donor to be present during the installation.

Fee Schedule

Memorial Tree Donations
Tree purchased for planting – Contact City Forester, varies by species of tree
Administrative fee (covers planting and maintenance – $75
Tree replacement/Future planting fund – $125

Memorial Bench Donations
Bench cost (varies based on site needs and material used) – $500-$1000

Please contact the Minot Park District for other donation considerations